Banking » Guides » How to Void a Check?
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How to Void a Check?

You can void a check by writing the word ‘VOID’ across the face of the check in capital letters. Here's how to do it including an example:
Author: Baruch Mann (Silvermann)
Baruch Mann (Silvermann)

Writer, Contributor

Experience

Baruch Silvermann is a financial expert, experienced analyst, and founder of The Smart Investor.  Silvermann has contributed to Yahoo Finance and cited as an authoritative source in financial outlets like Forbes, Business Insider, CNBC Select, CNET, Bankrate, Fox Business, The Street, and more.
Interest Rates Last Update: April 15, 2024
The banking product interest rates, including savings, CDs, and money market, are accurate as of this date.
Author: Baruch Mann (Silvermann)
Baruch Mann (Silvermann)

Writer, Contributor

Experience

Baruch Silvermann is a financial expert, experienced analyst, and founder of The Smart Investor.  Silvermann has contributed to Yahoo Finance and cited as an authoritative source in financial outlets like Forbes, Business Insider, CNBC Select, CNET, Bankrate, Fox Business, The Street, and more.
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The banking product interest rates, including savings, CDs, and money market, are accurate as of this date.

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Table Of Content

Can I Get a Voided Check Online?

You may be asked for a voided check if you want to set up payments from your bank account or direct deposit.

As much as you can detach a check from your supply and void it, you can also get a voided check online in a couple of clicks. Getting a voided check online replaces the need to carry your checkbook around or wait in bank queues.

Most tools to void checks online are compatible with most banks and credit unions in the country. You can void your check using the tools by inputting your information, including your bank name and routing number. Your voided check is then delivered to you via email. 

How Do I Void a Check for Direct Deposit?

A blank check can be drawn against your account, and you can lose money. Employers ask employees to present voided checks to set up direct deposits.

You can void a check by writing the word ‘VOID’ across the face of the check in capital letters. The writing across the face of the check makes it unacceptable for payment because once you void a check, no one can spend or deposit it.

A voided check still has the important banking information visible, including the account number, check number, routing number, drawer’s name, and address.

Below is an example of a check with all the important banking information visible before and after a void.

Voided Check example
Voided check example

Get a blank check and detach it from your checkbook. After detaching a check from your supply, use a blue or black pen to write ‘VOID’ across the front of the check. Also, you can write ‘VOID’ in small letters on the payee line, dateline, amount box, signature, and amount line.

You can visit your bank and ask for a counter-check if you do not have checks. Your bank will print it for you, and then you can void it by writing ‘VOID’ across its face.

While writing the word ‘VOID’ on the face of the check, amount box, or date line, ensure the writing does not cover the routing or account numbers. Those numbers are crucial in identifying your bank account and setting up payments.

Also, you must ensure you write the word ‘VOID’ boldly and clearly to make it impossible to use the check for funds.

After voiding the check, you can keep the original copy for your records and provide a copy to whoever needs it.

When you keep a copy of the check for your records, it is important to note the check number. You can use a copy of the same check for many situations.

Sometimes, you make mistakes when writing a check and you can void it to make it impossible for use for funds. For example, if you write the wrong amount, voiding the check will prevent the person you write it to from depositing it.

How To Void A Check In QuickBooks?

It is easy to void a check through QuickBooks.

  1. On QuickBooks, find the ‘Bookkeeping’ tab then go to ‘Transactions’ and select ‘Expense.’
  2. Under the ‘Expense Transactions,’ select ‘Void’ and look for the check to void.
  3. From the ‘Action’ column, select ‘Void’ from the ‘View or Edit’ drop-down menu.
  4. The system then prompts you to select ‘Yes’ to confirm you want to void the check.

You can void a check payment in QuickBooks because of different reasons, for example, if the vendor did not receive the check.

When you void a check in QuickBooks, it changes the transaction amount to zero but still keeps a transaction record. However, deleting the transaction removes it entirely in QuickBooks.

When You May Need to Use a Voided Check?

There are different situations when you may need to use a voided check, including:

You can void a check if you want to schedule electronic payments to run a business or for personal use.

If you have a business and your suppliers want to be paid electronically, voiding a check forms part of setting up automatic payments.

You must submit a voided check to schedule payments from your checking account. For example, if you want to pay your bills, loans, and mortgages, you submit a voided check to schedule the payments.

When you set up direct deposits, it helps in getting paid faster. Your employer needs banking information to process the direct deposit, including your bank account and routing number.

A voided check is a simple way to provide those details.

You may have to void a check if you are writing a check and you make a mistake. For example, if you write the wrong amount, you may void the check to keep the person or entity you write it from either depositing or cashing it.

However, you cannot void a check after giving it to the payee. After giving a check to the payee, you can only stop the check from being used for funds by requesting your bank to stop the payment. In most cases, banks charge to stop payments.

Void check when Set Up Direct Deposit
Voided check is necessary when setting up a direct deposit. (Photo by Andrey_Popov/Shutterstock)

What Can You Do When You Don’t Have Checks?

You may need to use a voided check when you write a check and make mistakes. Also, you can use voided checks to set up direct deposits, direct payments, and regular bill payments.

However, if you do not have checks, you can use the following options to set up electronic payments and direct deposits.

The options have the necessary banking information and reduce any likelihood of errors.

  • Use deposit slips. If you do not have checks, you can use deposit slips if your bank offers them. The slips have the banking information necessary to set up direct deposit or direct payments, including account and routing numbers.
  • Use a starter check. Your bank may print a sample or starter check with the banking information you can use for voiding purposes.
  • Submit the details online. You may do that through online banking access if you intend to set up online bill payments. The process does not require the use of paper forms or voided checks.
  • Use other bank documentation. If you cannot use a starter check or deposit slip, your bank may provide an official letter with the necessary banking information. You can use the information instead of looking for a voided check.

Frequently Asked Questions (FAQs)

You can void a blank check by writing ‘VOID’ in capital letters across the face of the check. Also, you can write ‘VOID’ on the amount box, payee line, dateline, or signature line.

After voiding the check, no one can deposit the check or use it to withdraw funds.

You cannot void a check after you have sent it. Instead, you have to reach out to your bank and ask them to stop payment for that specific check number.

Most banks charge for this service.

When you make a stop payment request, the bank stops the check from being deposited or cashed.

You can void a check for direct deposit by writing the word ‘VOID’ across the face of the check. If you do not have a voided check, you can go to your bank, print a counter check, and write ‘VOID’ across its face.

Also, you can ask your bank if they have any specific instructions to set up a direct deposit.

There is always a risk in giving your bank information to another person. There is the risk of the information getting into the wrong hands.  

You can send your voided check as an attachment or image in an email after encrypting and protecting it with a password. Doing so will make it impossible for criminals to hack.

The duration it takes to void a check depends on several factors. It depends on how fast you can detach a check and write the word ‘VOID’ across its face.

Also, the duration depends on how fast you can go to your bank and have your bank print a counter-check for you.

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Picture of Baruch Mann (Silvermann)

Baruch Mann (Silvermann)

Baruch Silvermann is a financial expert, experienced analyst, and founder of The Smart Investor.  Silvermann has contributed to Yahoo Finance and cited as an authoritative source in financial outlets like Forbes, Business Insider, CNBC Select, CNET, Bankrate, Fox Business, The Street, and more.
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